Free Excel template
Facilities Maintenance Organiser
One spreadsheet that tells you, at any moment, what your building needs, who’s covering it and whether anything is overdue. Fill in your assets, servicing dates and trades once, and the organiser flags what’s due soon so you don’t have to remember to check.
What’s inside
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Asset register. An inventory of every major system in the building, from HVAC and fire systems to the roof, plumbing, electrical and security, with location, install date, service life and condition.
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Maintenance schedule. Set a service frequency and the last service date for each asset. The next due date and status calculate themselves.
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Trade and vendor directory. A primary and backup contact for every trade, with licence and insurance expiry and agreed response times, so one unavailable tradesperson never becomes an emergency.
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Compliance tracker. Trade licences, public liability insurance and fire safety statements in one place, with anything expiring soon flagged automatically.
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Work order log. A running record of what broke, who fixed it and what it cost, so recurring problems and rising costs become easy to spot.
Excel workbook (.xlsx) with a how-to-use tab and an example row on every sheet to show the expected format. Opens in Excel or Google Sheets.
PlaceHQ
Facilities Maintenance Organiser
A free Excel template for commercial buildings
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